Communications and Administrative Coordinator

August 9, 2021

The Carpenter Center for the Visual Arts is seeking a Communications and Administrative Coordinator 

School/Unit: Faculty of Arts and Sciences

Sub-Unit: Art, Film, and Visual Studies

Department: Carpenter Center for the Visual Arts, reports to Director

Schedule: Monday-Friday, 9:00 am–5:00 pm, and occasional weekday event coverage



The Communications and Administrative Coordinator performs a wide range of communications, organizational, and development activities that enrich audience, community, and stakeholder investment in and engagement with the Carpenter Center for the Visual Arts. This position creatively generates and coordinates the institution’s external writing and digital communications and is a liaison with members of the press. They coordinate fundraising efforts and earned income, and engage with patrons, vendors, and foundations. They coordinate special events and contribute to the center’s smooth administrative functioning.

Duties & Responsibilities

Coordinates and oversees the Carpenter Center's communications including writing and sending press releases, e-announcements, and social media posts; updates the Carpenter Center’s website; writes other institutional literature; and is the liaison to members of the press, fulfilling media requests.   

Oversees special events including opening receptions and dinners, occasional alumni and patron engagement events, press previews, and other special events.

Coordinates fundraising efforts led by the director, including writing and organizing grant applications, support with individual donor cultivation and tracking, and creating reports for funders. With director, coordinates long-range fundraising planning.

Works closely with the Director and Exhibitions Manager to create schedules and budgets, reconciles financial reports, communicates variances while working with the financial management team of Art, Film, and Visual Studies (AFVS).

Supports the Director by scheduling meetings, gathering reports and information for presentations, and facilitating good communication amongst colleagues.

Works closely and collaboratively with the Curatorial and Public Programs Assistant to coordinate the schedule of events and other projects, and with Gallery and Bookshop Attendant on the online store, social media posts, and website updates. 

Basic Qualifications

3+ years’ work experience in an office environment

Additional Qualifications

Experience in museums, art centers, galleries, or university art schools is strongly preferred. Strong, thoughtful, and creative written and verbal communication skills are essential. 

Interest in contemporary art and education. Collegial, ethical, flexible, and interested in new systems and approaches to organization. Interest and experience with digital communications and social media.

Financial literacy and attention to detail, with some development experience, preferred.

BA degree preferred.

Pre-Employment Screening

Criminal Identity

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, or any other characteristic protected by law.